News Digest: Getting prepared for the new payroll-based journal reporting requirements
With just three months to go until the PBJ program starts July 1, the industry and nursing facilities are going over PBJ program details, learning about the requirements and thinking about how to implement their systems and processes to stay compliant. Industry experts are actively sharing their expertise and perspective on how to get ready for the program.
Are you prepared for the new payroll-based journal reporting requirements?
We believe the number-one best practice is a total solution for PBJ reporting that covers all new CMS requirements. Here’s our list of the top five issues to address, and don’t forget to budget for possible additional fees.
Mandatory compliance with the new Centers for Medicare & Medicated Services (CMS) payroll-based journal reporting (PBJ) requirements begins July 1, 2016. Are you prepared?
“Are You Prepared for the New Payroll-Based Journal Reporting Requirements?” Plante Moran, 8 Mar. 2016, www.plantemoran.com/explore-our-thinking/insight/2016/03/are-you-prepared-for-the-new-payrollbased-journal-reporting-requirements
Organizational Impact and Preparing for CMS Payroll Based Journal
Experts from CliftonLarsonAllen provided an extensive learning session to help skilled nursing providers
- understand the CMS payroll based journal voluntary reporting and how to prepare for mandatory reporting
- review the set up process from online reigstration through submission
- analyze the payroll data requirements and key terms used
- review the classification of employees and how to properly categorize staff for PBJ reporting
CliftonLarsonAllen. “Organizational Impact and Preparing for CMS Payroll Based Journal.” CLAConnect.Com, 25 Mar. 2016, www.claconnect.com/-/media/files/presentations/preparingforpayrollbasedjournalreportingcliftonlarsonallen.pdf.
CMS Releases Updated PBJ Manual To Allow For On & Off Site Medical Director Responsibilities To Count
Last week, the Centers for Medicare & Medicaid Services (CMS) released survey and certification letter 16-13 which reminds long-term care facilities that the mandatory submission period for electronic reporting on staffing begins on July 1, 2016. The Society for Post-Acute and Long-Term Care Medicine met with CMS and argued that the “on site” requirement for reporting Medicare Director hours could lead to inaccurate reporting.
CMS has amended this requirement in its recent changes to the Payroll-Based Journal (PBJ) – Implementation of required electronic submission of Staffing Data for Long Term Care (LTC) Facilities manual, which includes the removal of “on site” when describing the way Medical Directors hours are to be reported.
“CMS Releases Updated PBJ Manual to Allow for On and Off Site Medical Director Responsibilities to Count | AMDA | The Society for Post-Acute and Long-Term Care Medicine.” The Society for Post-Acute and Long-Term Care Medicine, 25 Mar. 2016, paltc.org/?q=publications/cms-releases-updated-pbj-manual-allow-site-medical-director-responsibilities-count
CMS Requires Payroll-Based Journal, Electronic Staffing Data Submission for Skilled Nursing Facilities, Effective July 1, 2016
Effective July 1, 2016, skilled nursing facilities (SNFs) will be required to submit staffing, time and attendance information electronically to the Centers for Medicaid and Medicare Services (CMS) via their Payroll-Based Journal (PBJ) system.
These requirements originate from section 6106 of the Patient Protection and Affordable Care Act (PPACA), and the final rule requires facilities to submit direct care staffing information, in a uniform and auditable format, at least quarterly. Early implementation is allowed; the CMS has been accepting electronic PBJ submissions since October 2015.
Webb, Charles. “CMS Requires Payroll-Based Journal, Electronic Staffing Data Submission for Skilled Nursing Facilities, Effective July 1, 2016.” AAFCPAs, 3 Mar. 2016, www.aafcpa.com/2016/03/03/cms-requires-payroll-based-journal-electronic-staffing-data-submission-for-skilled-nursing-facilities-effective-july-1-2016
CMS Issues Finalized PBJ Manual
The Centers for Medicare and Medicaid Services has issued the updated/final ‘Electronic Staffing Data Submission Payroll-Based Journal Long-Term Care Facility Policy Manual’ (PBJ Manual); Version 2; March 2016
“CMS Issues Finalized PBJ Manual.” LeadingAge, 16 Mar. 2016, leadingage.org/members/cms-issues-finalized-pbj-manual
Related CMS and PBJ Resources
To learn more about the details, policies and information in these articles, please review these CMS and PBJ publications.
